Your Xero has drifted.
We bring it back to the truth.
Reconcile cleans up messy Xero — duplicates, phantom income and unmatched bank lines, fixed on a read-only copy with the evidence behind every change. Your live Xero is never touched.
Free · no card · your live Xero is never touched
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If any of these ring true, your Xero needs a look
Drift is normal — it builds up quietly from duplicate payments, half-finished migrations and reconciliations that never quite balanced. The fix is finding the truth, line by line.
Your Xero balance doesn't match your bank — and you're not sure by how much.
Why your bank balance doesn't match Xero →Invoices that were definitely paid are sitting as unpaid in Xero — or show up twice.
How to fix duplicate invoices →Your income looks too high. Payments have been counted more than once in Xero.
How to find phantom income →Stripe, Square or PayPal payouts you've never been able to tie back to invoices.
Why Stripe payouts won't reconcile →A BAS or year-end deadline looming, and a nagging feeling your Xero numbers are off.
How over-reported GST happens →A new accountant coming, or a migration ahead — and books you don't trust handing over.
Clean up Xero before changing accountants →From messy to reconciled, with the evidence to prove it
A clear, four-step job — and you see the working at every step.
You share a snapshot
Export from your accounting system, payment processor and bank. We work entirely on that copy — your live books are never connected, and never changed.
We find the truth
Every bank line is the source of truth. We trace each deposit to the invoice(s) it actually settled, and surface duplicates, phantom income, short-pays and mis-postings.
You see the evidence
Every proposed correction carries the bank line or remittance behind it. No black box — you see exactly why each change is right before anything is decided.
You get reconciled books
An evidence-backed change list, reconciled to the cent, plus a plain-English report of what was wrong and your true financial position.
Built on a real cleanup that actually worked
Extrua Reconcile started as a real job: the founder’s own Sydney cleaning business, whose books had drifted badly. We rebuilt them on a read-only copy, found the duplicates and phantom income, and handed back a verified, evidence-backed change-list — every correction traceable to the bank line behind it.
- $56k
- bank-balance variance closed
- 41
- duplicate invoices caught & voided
- 124/140
- payouts reconciled to the cent
- 100%
- of changes backed by evidence
The full working, line by line: Xero cleanup case study — $56k fixed
What you walk away with
Not a vague report — a verified set of books and the evidence trail behind every correction, ready to hand to your accountant.
- Reconciled Xero books — every bank line accounted for, to the cent.
- An evidence-backed change list — every correction traceable to its bank line.
- A plain-English findings report — what was wrong in Xero, and where you actually stand.
- Duplicates voided, phantom income removed, real income confirmed.
Safe to say yes to — even if you've never done this
We never log into your live Xero
The whole job runs on an exported copy of your data. Your live Xero keeps working exactly as it does today — we connect to nothing and change nothing there.
Every change is backed by the bank line
You don't take our word for it. Every proposed correction comes with the bank line or remittance behind it — so you, or your accountant, can verify the work.
You decide what gets applied
We hand you an evidence-backed change list. You apply it — or give it to your accountant to apply. Nothing is final until you say so.
Pay once, or by the practice
Run your own business and need a cleanup once in a while? Pay once. An accountant or bookkeeper working across client files? Subscribe. Either way, start with a free Books Diagnostic before you spend anything.
Start with a free Books Diagnostic
Chat through what’s going on with your books and get a free diagnosis with the dollar gap — no card, and your live system is never touched.
Running your own business?
One-off Cleanup
No subscription.
- Full bank-line reconciliation on a read-only copy
- Duplicate-invoice & phantom-income detection
- An evidence-backed change list — you apply it
- Plain-English findings & your true position
- Reconciled to the cent
An accountant or bookkeeper?
Reconcile for Practices
Includes up to 5 client files · then $35/client·mo.
- Run cleanups across your clients, on read-only copies
- Duplicate & phantom detection, reconciled to the cent
- Evidence behind every change — ready for review
- You keep the client and the advisory
The same method closed a $56k bank-balance variance and voided 41 duplicate invoiceson the founder’s own books.
Reconcile finds and prepares the fixes on a read-only copy — you (or your accountant) apply them. It prepares your books and GST for BAS; it never lodges on your behalf. Prices include GST.
Want the detail first? Start with the guides
Before you share a single file
How much does a Xero cleanup cost?
$350 AUD for a one-off business owner cleanup. Accounting practices subscribe at $150/mo for up to 5 client files, then $35 per additional client. Start with the free Books Diagnostic — no charge, no card.
Is it safe to share my Xero data?
We work on an exported snapshot — never connected to your live Xero account. Your live Xero is never logged into, never changed, and continues working as normal throughout the cleanup.
What does a Xero cleanup include?
A full bank-line reconciliation on a read-only copy of your Xero data, duplicate invoice and phantom income detection, an evidence-backed change list with every correction traceable to its bank line, and a plain-English findings report showing your true financial position.
Can you clean up Xero files for my accounting practice?
Yes — Reconcile for Practices ($150/mo) is designed for accountants and bookkeepers running cleanups across client files. Includes up to 5 client files, then $35 per additional client.
Tell us what’s going on
with your Xero.
Describe what’s wrong — or what you suspect. We’ll tell you honestly whether we can help and what it would take. Or start with the free Books Diagnostic.
Proven on the founder’s own books — $56k variance closed, reconciled to the cent.
Not sure yet? Find out for free.
The Books Diagnostic tells you what’s wrong and the dollar gap — before you spend anything.
Free · no card · your live Xero is never touched