Extrua Dispatch · Job management software for cleaning & trades
Run your field team
without the chaos.
Extrua Dispatch is job management software for cleaning and trades businesses — quoting, scheduling, GPS clock-on, invoicing and a client portal, the whole job in one app your crew actually uses. It already runs a real Sydney cleaning business, every day.
Free 14-day trial · from $53/user/mo · your jobs, crew and history always yours
Already a customer? Sign in·Want a look around first? Explore the live demo or take the 2-minute tour
If running the day looks like this, there's a better way
Most field-service businesses are held together with whiteboards, texts and a stack of apps that don't talk. It works — until it doesn't, and a job or an invoice slips.
Your schedule lives across a whiteboard, group texts, and your memory.
You're never quite sure who was on site, or for how long.
Quotes take too long to send — and half never get chased up.
Invoices go out days late because the job details are scattered.
Customers call asking “when are you coming?” and you go digging.
You're juggling separate tools for scheduling, quoting and invoicing that don't talk.
The whole job, start to finish, in one place
Four steps from a customer's first call to the money in your account — no re-keying between them.
Quote on the spot
Build and send a quote in minutes, take a deposit, and let the follow-up chase itself — so fewer jobs slip through the cracks.
Schedule & dispatch
Drop the job on the calendar and assign your crew — one-off or recurring. Everyone sees what's on, where, and when.
Your crew clocks on
Staff clock on from their phone with GPS, work the job checklist, and capture before/after photos — so you know it was done to standard.
Invoice & get paid
The finished job flows straight to an invoice with online payment — no re-keying, no days-late billing.
Already running a real business, every day
Dispatch isn't a slideshow. It runs a real Sydney cleaning company end to end — real crews clocking on, real jobs scheduled, real invoices going out, daily. You're getting software that's been hammered into shape in the field, not a demo.
Runs every day
A real cleaning business operates on Dispatch end to end — daily, not in a demo.
Real crews, real sites
Staff clock on from their phones on actual job sites, with GPS and checklists.
Built in Sydney
Made by an owner-operator for the business it was built to run — then opened up.
Everything the job needs, nothing it doesn't
One app for the office and the crew — built around how field-service work actually runs, not bent to fit something generic.
- Scheduling & dispatch
- every job and crew in one calendar, recurring or one-off.
- GPS clock-on
- verified start and finish times from your crew's phones, even with no signal on site.
- Quoting
- build, send and follow up quotes; take a deposit up front.
- Invoicing
- flows straight from the finished job, with online payment built in.
- Client portal
- customers see their jobs, quotes and invoices, and request more work.
- Online bookings
- clients request appointments through your portal; you confirm and it lands on the calendar as a job.
- Checklists & photos
- proof every job was done to standard.
While you’re on the tools
The admin runs itself in the background.
Customer reminders, staff clock-in nudges, deposit follow-ups and calendar sync fire on their own, all day — and they respect business hours, so a weekend job reminds on Friday, not at 7am Sunday.
Built for
If you book jobs and send invoices, it fits.
Commercial cleaning
Recurring contracts, colour-coded crews, GPS-verified attendance.
Residential & bond cleans
One-off jobs quoted, scheduled and invoiced the same day.
Trades & maintenance
Job checklists, before/after photos, offline clock-on on any site.
Massage & beauty
Client-portal bookings that land straight on the calendar.
Allied health
Appointments, reminders and invoicing in one place.
Care & support services
Recurring visits with the right staff member, every time.
Real software, on your side
Proven in the field
Not a prototype — it already runs a real cleaning business end to end, every day.
You own your data
Your jobs, customers and history are yours. No lock-in, no holding your business hostage.
One app, not five
Quoting, scheduling, clock-on and invoicing in one place — stop paying for and juggling separate tools.
Simple per-user pricing
Pay for the people actually working — one price per active user, GST included. Start with a 14-day free trial, then pick the tier that fits. Upgrade any time; your jobs, crew and history come with you.
Get organised
Starter
- Scheduling & dispatch — one-off and recurring jobs
- Quoting, invoicing & online card payments
- GPS clock-on for crews, straight from their phone
- Client portal with online bookings
- Accounting sync
Run on your numbers
Growth
- Everything in Starter
- AI chat widget for your website — answers and books while you work
- Job costing & profit reporting — what each job and client actually makes
- API & webhooks
- Priority support
Full power
Pro
- Everything in Growth
- AI voice agent — answers the phone and books jobs 24/7
- SMS + a dedicated business number (standard call & SMS charges may apply)
- Intake & consent forms
We set it all up
Done for you
- We build your website — custom, fast, search-ready
- We integrate the apps you already use
- Set up and onboarded for you — on top of any plan
- You own everything we build — no lock-in
Free for 14 days, then from $53 a user.
Full access from day one. Pop your card in so there’s no interruption when the trial ends — we’ll remind you before it does, and you can cancel any time. Guided onboarding and migration help are there if you want them.
It runs a real Sydney cleaning business, every day.
What’s included — plan by plan
| Starter | Growth | Pro | |
|---|---|---|---|
| Run the day — all plans | |||
| Scheduling, jobs & clients | |||
| Quoting, invoicing & online payments | |||
| Staff app + GPS clock-on | |||
| Client portal + online bookings | |||
| Recurring jobs | |||
| Accounting sync | |||
| Grow — Growth & above | |||
| AI chat widget for your website | — | ||
| Job costing & profit reporting | — | ||
| API & webhooks | — | ||
| Priority support | — | ||
| Voice & SMS — Pro | |||
| AI voice agent | — | — | |
| SMS + dedicated business number | — | — | |
| Intake & consent forms | — | — | |
| Add on to any plan | |||
| Phone & SMS pack (lower tiers) | Add-on | Add-on | |
| Marketing | Soon | Soon | Soon |
Done for you is a one-off project — we build your website and wire in the apps you use, on top of any plan.
Add-ons — à la carte on any plan
Phone & SMS
AvailableA dedicated business number with text reminders and two-way SMS — add it to Starter or Growth (included on Pro). Usage-based: a setup, an included allowance, then a small per-message and per-minute rate. Standard call & SMS charges may apply.
Marketing
Coming soonCampaigns and attribution tied back to the jobs they win — so you know where your best work comes from.
Signup is self-serve — your workspace is ready in minutes. Want a hand getting set up? Book a call — guided onboarding available.
Before you start the trial
How much does Extrua Dispatch cost?
$53–$69 AUD per user per month (GST included). Starter at $53, Growth at $57 (most popular), Pro at $69. 14-day free trial with full access from day one.
Is Dispatch suitable for cleaning businesses?
Yes — Dispatch was built running a real Sydney cleaning business. It handles recurring jobs, GPS crew clock-on from the phone, client portal bookings, job checklists and invoicing, all in one app.
Can I try Dispatch before paying?
Yes — Dispatch offers a 14-day free trial with full access from day one. A card is required so there's no interruption at the end, but you can cancel any time and won't be charged until the trial ends.
Does Dispatch work offline?
Yes — the crew app works offline and syncs when a connection is restored, so GPS clock-on and job checklists work on sites with no signal.
Can Dispatch replace my current job management app?
Dispatch covers the same core — scheduling, quoting, invoicing, GPS clock-on and a client portal — with AI features built in at Growth and Pro tiers. See the comparison guides for a full breakdown.
What happens after I pay?
Your workspace is provisioned automatically — your login details arrive by email within minutes of payment. No sales call, no onboarding queue. Guided onboarding is there if you want a hand, not a gate.
Do clients or jobs count toward my bill?
No. Pricing is per active user only — clients, jobs, quotes and invoices are unlimited. Bring your whole client history across, including dormant clients; old records cost nothing to keep.
What happens if the AI phone agent hits a limit mid-call?
It never hangs up on a caller. If the voice agent can't complete something mid-call, it takes the caller's details and promises a callback — a customer on the phone is never cut off.
What happens if I cancel — do I keep my data?
Yes. Your jobs, clients, quotes, invoices and history are yours — export them and go. No lock-in, no exit fees, cancel anytime.
Still researching? Start with the guides
Get up
and running.
Dispatch already runs real businesses every day. Sign up self-serve and be running in minutes — or tell us about your team and we'll set you up personally.
- hello@extrua.com.au
- Based in
- Sydney, Australia
- Status
- Live · self-serve or guided onboarding
Run the whole job in one app.
Quote, schedule, clock on, invoice — proven every day on a real Sydney cleaning business.
Full access from day one · from $53/user/mo inc. GST · cancel anytime